If you or your business still prints paper or depends on physical copies of documents, you’re most likely looking for paperless solutions for 2022.
With remote work not going away this year, there’s never been a better time to go paperless. The struggle is real, to say the least. Working from home surrounded by printed sheets of paper or a pile of documents only increases your stress, not relieves it.
Sure, you might think you have all the resources and the right documentation to increase sales or at the very least keep your business thriving, but here are some reasons why your business should already switch to zero paper in 2022 and beyond:
Businesses will make significant savings on paper costs
How can paper be so expensive? According to UniPrint, the cost of printing depends on several factors. Firstly, the volume of your documents and how often your employees need to print, secondly, the amount of paper that is considered wasteful, and thirdly, the time consumed by printing issues such as printing costs. maintenance of your printer or the paper jam that can easily become a waste of time for you and your employees. For example, if we use UniPrint’s printing cost calculator, we can assume that a company with a thousand employees will probably cost $175,000 per year, and that’s just in printed paper costs! If you take into account the need to buy printers and ink, your business could end up spending thousands or even millions of dollars on these increasingly obsolete office supplies. You could also unintentionally irritate your shareholders.
Printing less means saving time, money, and the environment.
Think about how much time you spent fixing a paper jam. You wait for your document to print, but are confused by error messages flashing on your printer. You try again, and again, and again. Eventually, your document is printed, along with several more copies from all the times you pressed “Print.”
Think about the cost for a moment. It’s not just about the money spent on each sheet of paper, but also about the time your employees have spent on that paper jam. By going paperless, you not only save time and money, but also reduce waste and preserve the environment.
Scan and archive documents instead of using file cabinets
If your business is serious about going paperless, you’ll not only reap the savings of not spending more resources on printers and paper, but you can also start eliminating the need for other office supplies. Scanning documents is a smart way to reduce paper consumption and also eliminates the need for bulky office supplies like filing cabinets. Instead of archaically storing sheets of paper, you can simply scan your documents using optical character recognition, which will help declutter your desk in more ways than one.
The problem with paper documents is that they don’t hold up over the long term. Old pieces of paper turn yellow and can be torn easily. Ink can rub off, corners can be bent, and did you say laminate? Well, that only increases your costs even more!
you can easily digitize your documents by simply scanning them and creating new digital copies of these files in PDF. You can then use OCR (Optical Character Recognition) to easily scan, recognize and edit the text in that scanned document. Additionally, the PDF format can be archived as PDF/A. Think of it like a digital binder, except your file will be the same shape and format years later, without the worry of physical damage or unreadable materials.